The following is a preview of the May 7 City Council meeting. You may view the full agenda here.
Back in October 2018, the City Council awarded a construction contract to Sequel Contractors for the 2018 Accelerated I-Bank Street Paving Project, which consists of street rehabilitation for several segments of City streets. Due to significant rainfall over the past year alongside a construction delay, the project was completed in February 2019.
As a result of an unforeseen macadam road base (a type of road construction that uses crushed stone layers) that was discovered during construction, construction crews had to remove and dispose the macadam base at an additional cost of $61,000. The project’s original contingency of $88,679.30 that was approved by the City Council was reduced by $32,348.94 due to a new finance policy that does not permit a negative account balance.
The final construction cost of the project is $984,507.53, which is $41,384.17 (or 4.3%) over the approved construction budget. City staff from Public Works is requesting a purchase change order of $41,384.17 alongside the use of available gas tax funding within the Great Streets Program budget to fund the project.
City Council to review appointments to the City’s commissions
Earlier this year, the City began soliciting applications for several commissions, including the Civil Service Commission, Community Services Commission, Design Review Commission and the Planning Commission. The City Council is responsible for appointing commissioners to serve two-year terms beginning in June 2019 and ending at the end of May 2021.
After interviewing potential applicants to fill several vacancies, the City Council will review a finalized list of candidates to confirm their appointment to several City commissions.
City Council to review resolution that adopts a revised fund balance policy
Originally proposed at the April 16 City Council meeting, the revised fund balance policy sets a minimum general fund balance for the City at 17%, which is equal to two months of operating costs based on a standard recommended by the Government Finance Officers Association. For San Gabriel, this equates to $5.25 million, which – according to the proposed policy – would need to be met by 2028.
Upon review, the City Council made several changes to the policy, which you can view here.
Finance staff recommends that the City Council adopt the attached resolution approving the revised fund balance policy.